Canadian High Arctic Research Station (CHARS) Campus Use of Public Areas

Request Form

For information about spaces available at the CHARS campus please visit the Polar Knowledge Canada (POLAR) website at: https://www.canada.ca/en/polar-knowledge.html

To request use of public areas at the Canadian High Arctic Research Station (CHARS) campus, we recommend you complete and submit this form at least thirty (30) days before the start date of your activity.

Once your request is received, you will be contacted by POLAR by email or by phone. Depending on the nature and duration of the activity, POLAR may require the applicant to complete a user agreement that establishes terms and conditions associated with use of the requested area(s).

By using public areas in the CHARS campus for your activity, basic information, including the time, title and type of activity, may be shared with third parties and/or posted publicly.

Public areas at the CHARS campus are shared amongst multiple users. To ensure fairness and transparency, applications are reviewed and approved by a committee who evaluates applications based on their merit and applicability to POLAR's mandate, as well as demand. There is no guarantee that all requests can be accommodated.


Activities must align with POLAR’s mandate

(also available on our website at: https://www.canada.ca/en/polar-knowledge/behindthescenes.html#h2-2)

If there is a conflict with applications for the use of the same public area, POLAR will prioritize those which include northern or Indigenous participation.


There is no cost to book or use the CHARS campus public areas.

All fields are required unless otherwise specified:

Is your activity open to the public?

Does your activity include the participation of Northerners and/or Indigenous people(s)?

If yes, please provide details including approximate numbers anticipated [100 words max]:
Does your activity include the participation of youth?
If yes, please provide details, including approximate numbers anticipated [100 words max]:
Is your activity funded by POLAR?
If yes, provide the agreement number:
Does your activity involve a partnership with POLAR staff?
If yes, with whom?
Here is a list of public spaces available for use in the Main Research Building. Please check the spaces you are requesting:

Please include any other specific needs relating to your request. Please note that there is no guarantee that all requests can be accommodated [250 words max]:
Are additional Audio/Visual resources being requested? Select all that apply:


Users are encouraged to acknowledge POLAR in materials produced as a result of an activity taking place on campus (reports, posters, documents, etc.). For questions about acknowledgements, please contact communications@polar-polaire.gc.ca.